A till that keeps up with the queue
Search by name or scan a barcode, sell by tablet, strip or box, keyboard shortcuts for busy hours. Split one bill across cash, MTN MoMo, Airtel Money, card, credit account and insurance, with change worked out.
For retail pharmacies and small chains in Rwanda
Sell fast, never sell expired stock, and get paid by insurers
The till, batches and expiry, purchasing, RAMA and MMI claims, shift cash-up and reports in one place, in RWF and ready for MoMo.
Fictional pharmacy with sample data. Sign in with one click.
Point of sale · Kaze Pharmacy, Nyamirambo
Demo data6001234500024Scanned
- Amoxicillin 500 mg capsule Rx2 strip · batch AMXK48213 · exp 20271,200
- Paracetamol 500 mg tablet 1 strip · batch AMXK20117 · exp 2027150
- ORS sachet 4 sachet · batch AMXK20117 · exp 2027720
Total
2,070
RAMA pays 85%
1,759
Co-pay · MoMo
311
Member RAMA-204118 · Rx RX-55102Complete sale
Works with
- Cash
- MTN MoMo
- Airtel Money
- Card
- RSSB-RAMA (export)
- MMI (export)
- Private insurers (export)
- RWF
- Barcode scanners
- 80 mm printers
How it works
From the supplier's box to the month-end claim
- 1
Order
Purchase order to your supplier
- 2
Receive
Batch numbers, expiry, cost
- 3
Sell
First expiry first out, Rx checks
- 4
Claim
Insurer share into the month's batch
- 5
Cash-up
Counted against expected, Z report
- 6
Report
Margin, stock, expiry, claims
Every step is done by the right person and written to the audit log: the stock keeper receives, cashiers sell and cash up, the pharmacist approves refunds and dispenses controlled drugs, the accountant reconciles insurers and suppliers.
Features
Everything the counter and the back office need
Batches and expiry, always
Every delivery line becomes a batch with its number, expiry date and cost. Each sale takes the batch that expires first. Expired or quarantined stock cannot be sold.
Expiry lists at 90, 60 and 30 days
See what is about to expire in time to sell it, move it to the other branch or send it back. Quarantine expired batches in one click.
Purchasing and suppliers
Purchase orders, partial deliveries, supplier invoices with due dates, payments, returns to the supplier with a credit, and what you owe each one.
Insurance claims by month
RSSB-RAMA, MMI and private insurers with their coverage %. The till splits insurer share and patient co-pay, then each sale lands in that month's claim batch to export and reconcile.
Shifts and cash-up
Each cashier opens with a float and closes by counting cash, MoMo, Airtel and card. The app shows expected against counted, flags differences and prints a Z report.
Stock counts, adjustments and transfers
Full or cycle counts by category with approval, adjustments with a reason (damage, expiry, theft), and transfers between branches that keep batch numbers.
Prescriptions and controlled drugs
Prescription items ask for the prescriber, patient and Rx number. Controlled drugs are dispensed by the pharmacist only and kept in a register with a running balance.
Dashboards and reports
Sales by day, product, category, branch and cashier, gross margin, top sellers, slow movers, stock value, expiry, purchases, payables, claims and shift variances. On screen, CSV and PDF.
Insurance at the till
The co-pay is right, and the claim is already filed
Pick the insurer and enter the member number. The till splits the bill by the insurer's coverage, the patient pays the co-pay by cash or MoMo, and the insurer's share goes into that month's claim batch, with the prescription details attached.
- RAMA pays 85%
- 6,375
- Patient co-pay
- 1,125
VAT, discounts and the insurer split are worked out by tested code, the same for the till, the receipt and the claim.
Example sale · RSSB-RAMA
Member RAMA-204118 · Rx RX-55102
| Item | Qty | Price | Total |
|---|---|---|---|
| Coartem 20/120 mg (24) | 1 pack | 4,200 | 4,200 |
| Amoxicillin 500 mg capsule | 3 strip | 600 | 1,800 |
| Hand sanitiser 100 ml (VAT) | 1 bottle | 1,500 | 1,500 |
| Total · of which VAT 229 | 7,500 |
Made for Rwanda
- RWF with no decimals, prices VAT inclusive, VAT only on items that carry it
- MTN MoMo, Airtel Money, card and cash at the till, with transaction references
- RSSB-RAMA, MMI and private insurers with their own coverage %
- Rwandan phone numbers, 16-digit national ID, corporate credit accounts
- English today, with all text in one place so Kinyarwanda and French can follow
Control and safety
- Five roles, each limited to what it needs, and branch-level access
- Discount limits per role; refunds need the pharmacist's approval
- Nothing financial is deleted: refunds, returns and adjustments leave a trail
- Audit log of sign-ins, price changes, refunds, adjustments and payments
- Passwords stored as bcrypt hashes; sign-in attempts are rate-limited
Roles
Five roles to try in the demo
Owner / AdminBoth branches, margin, stock value, prices, staffOpen the demo →Pharmacist in chargeDispensing, Rx and controlled drugs, refund approvalOpen the demo →CashierThe till, receipts, own shift and cash-upOpen the demo →Stock keeperOrders, deliveries, batches, expiry, transfersOpen the demo →AccountantInsurance claims, supplier payables, credit accountsOpen the demo →
FAQ
Questions pharmacies ask us
Does it send claims to RSSB, MMI or private insurers directly?
No. Iraady Pharmacy builds the monthly claim batch for each insurer and exports it as CSV or PDF for you to submit. When the insurer pays, you record the payment and mark any rejected claims. There is no direct connection to insurer systems.
Are the receipts EBM (RRA) invoices?
No. The 80 mm receipts and A4 invoices are the pharmacy's own documents. Keep issuing EBM invoices with your certified EBM device or software. A connection to EBM is not built.
Can we bring in our current products and stock?
There is no self-service import screen yet. During setup we load your product list, prices and opening stock by batch with you.
Does it work without internet?
No, it needs a connection. It runs in the browser on a computer, tablet or phone, and works on mobile data. An offline mode is not built.
Which printers and scanners work?
Any USB or Bluetooth barcode scanner that types like a keyboard. Receipts print from the browser on 80 mm thermal printers and normal A4 printers.
Where is our data?
Each pharmacy gets its own private instance and database. Today we host on Amazon Web Services (AWS) in the US East region. Ask us if you need another location.
Is there a mobile app?
Not yet. The web app works on phones and tablets, and a documented API is ready for Android and iOS apps that we plan to build.
Request a setup
Tell us how many branches and tills you have, and which insurers you work with. We set up your own private instance, load your products, prices and opening stock, and train your team.